How do I rollover or start a new school year?

Overview

Christ In Us makes it easy for you to clear out your previous year's data and get started with a new school year. We recommend that customer's use the Start New School Year feature to export last year's data, then start fresh for the current school year. This allows your school to concentrate on the current school year and not be hassled with prior year data. Your administrator is in control of when this is run and it is simple enough that anyone can do it.

Steps

  1. Log in to Christ In Us with your Administrator account. You will not be able to Start New School Year from an instructor account.
  2. Once logged in, you can access the Menu icon to view all the functionalities. This icon is available at the top left-side corner of your screen. 

  3. Go to Settings and then, select Manage Settings.

  4. Click the Start New School Year button to begin the process of exporting then purging last year's data. 

  5. You will be brought to a screen that explains the two-step process. Click Begin Setup

  6. You will be given the option to export your existing data. This process will create exports of the data for the selected items that you can download for your records.  

  7. After your data has been exported, you will select the data you want to purge from the system. 

  8. The items with check marks will be removed from the system. Last year's assignments along with the student scores will be removed from the system as part of the process. You can chose whether or not your want to delete instructor and student accounts.  

    Most customers will not purge the instructor accounts, but will purge the classes and messages for the instructors. Schools will typically delete the student account information and reload with a roster from their student information system for the current school year.

    Do NOT select Custom Assessments if you want to keep tests you built from previous years.

  9. Once your data has been removed from the system you may begin setting up for the upcoming school year.

Notes

  • Start New School Year is only available to administrator accounts.
  • The administrator determines when the end of year rollover / start new school year process is run.
  • Exporting of your data is typically completed within 5-10 minutes. You may continue with the process even if you have not received your exported data files. When the exported data files are complete, you will receive an email with links to download the exported data
  • Exported data files are available for download for 14 days.