How do I add or import administrators?

Christ in Us administrator accounts:

• Can set school or parish settings.
• Has access to more reporting options and can see all instructor reports.

We recommend limiting Christ in Us administrator accounts to only those who need the features listed above.

Manage Administrators Page Log into Christ in Us with your school or parish administrator account and click on the settings icon in the screen's top-left corner. Select Manage Administrators from the setting menu.
Add Individual Administrator Click the Add Administrator button.
The resulting page is a simple form to fill out for the Administrator account. Building an avatar is optional.
Import Administrators From the Manage Administrators page, click the Import button.  Click the "Download Administrator Import Template" link, or you can download the template here. The template file is a Comma Separated Values (CSV) file. A CSV is a plain text file containing a list of data that you can edit with Excel, Google Docs Spreadsheet, Numbers (mac application), or other similar software.

Creating the Import File

The only optional column in the file is Middle Name, and Christ in Us needs the exact order of columns as seen in the template. Omitting information in a necessary column for a row will result in an error. The first row is example data. 

Column Label	Description
Action (required) Valid Entries: A, U	Enter A to add a new administrator account to the system.   Enter U to update an existing administrator account already in the system.
Username (Required)	Usernames need to be unique within your Christ in Us site. The username provided in this column will be what the administrator uses to log in to Christ in Us. If you plan to integrate after importing teachers, you should use their school or parish email address in this field.
Password (Required)	A password is required, and administrators can change the password of their accounts.
Title (Required)	This required field accepts the following entries: Dcn. Dr. Fr. Mr. Mrs. Ms. Rev. Sr. Please include the period after the title to avoid errors.
First Name (Required)	This field is required.
Middle Name (Optional)	This field is optional.
Last Name (Required)	This field is required.
Email address (Required)	We recommend using the administrator's school or parish email address if available.
Role (Required)	This required field accepts the following entries: Administrator Director Pastor
Status Active/Inactive (Required)	When Christ in Us reads "active" in this field, the account is at once available for use.  The value "Inactive" will disable an account, and the administrator will not be able to log in.

Saving the Administrator Import File

• Please remember to remove the example row before saving your administrator import file. 
• Save your administrator import file by selecting File > Save As...
• In the File Format section of the Save As screen, make sure it is Comma Separated Values (.csv) if it is not already.

Christ in Us will only import Comma Separated Values (.csv) file formats. Please be sure to select the correct file format, Comma Separated Values (.csv), when saving your file. 

Uploading the import file

• Return to the Import Administrators page in Christ in Us.
• Click the "Choose File" button and find the CSV file you created. 
• Click the Continue button.

Christ in Us will check the import file for errors. In the image below, the system detected errors in the file. Above the column labels is a scroll bar. Scroll to the right, and there is a message to tell you what caused the error.

The error message shows an invalid title but does not specify the missing period in the title. If you get an error on any rows, they will not import, and you should fix them in the file and upload the new saved CSV.